Wedding Day Transportation
Most couples plan how they will get from the wedding ceremony to the reception but there are other times, on your wedding day, when transportation is needed. How will you get there and back? Think about your wedding day and where the following will happen.
- Hair and make up
- Location for getting dressed
- First look
- Photos at unique places
- Hotel for your wedding night
Real Life Example – Wedding Day Transportation
Let’s walk through Sarah’s big day from a wedding transportation perspective. Sarah and her bridal party had their hair and make-up done at a salon. Two of the bridesmaids drove to the salon and then to the church where they all dressed for the wedding. The groomsmen carpooled to the church and two of their dates later drove those cars to the reception.
The wedding party traveled from the ceremony to the reception by party bus. The party bus stopped at a couple locations for some fun photos on their way to the reception. Earlier in the day, the groom and his dad left the groom’s car at the reception site so Sarah and her groom could drive to the hotel for their wedding night.
Wedding day transportation options will vary based on your locations, your budget, number of people and your personal preferences. You might consider the following:
- Party bus
- Vintage car or truck
- Uber or Lyft
You and your bridal party may choose to use taxis or Uber to get to and from your hair appointments. Then use a limo to get the wedding party from the ceremony to the reception. At the end of the night, the best man can drive the couple to their hotel.
Most couples plan for the big send off! This is the moment when the bride and groom emerge from the church, the guests blow bubbles, the wedding party gets into a limo or party bus and drive off into the sunset. In reality, they drive around the block and come back to the church for family photos. After family photos, then the wedding party gets into the limo or party bus for the ride to the reception site and they may stop at a park or beach for some additional photos.
Currently, I’m working with a bride who wants to use a trolley for transportation from the ceremony to the reception.
- Their wedding day transportation budget is $400.00
- The trolley company charges $200.00 an hour, has a 2-hour minimum rental and $200 an hour (no partial hours) for each additional hour.
- The trolley company charges from door-to-door. It’s 30 minutes from the trolley garage to the church and 20 minutes from the reception location back to the trolley garage. So almost an hour (at $200.00 an hour) travel time for the trolley.
- The trolley will sit outside the church for about 20 to 30 minutes while the couple take pictures with their family.
The couple decided to use a friend’s vintage car (no charge) for the sendoff moment. They will get great pictures leaving the ceremony. Then the trolley will arrive during family pictures and transport the wedding party to the reception. They are making a couple of stops for some fun pictures along the way. The bride still gets the trolley experience and pictures but they don’t have to pay for an extra hour of trolley time.
What about Guests?
I’m often asked if the bridal couple should provide transportation for their guests. Some couples like to provide transportation so they don’t have to worry about guests drinking and driving. Also, consider parking availability at your venues and how easy it is to find the venue. Some hotels may offer shuttle busses to locations close to the hotel. One couple rented a large passenger van and paid a coworker to shuttle guest to and from the hotel. Typically guests don’t expect for transportation to be provided.
When budgeting and planning your wedding day transportation consider:
- Number of people needing transportation
- Total time – when do transportation charges begin and end
- Minimum rental time, partial hour charges and wait time
- Pick up location
- Arrival time – make sure your transportation arrives ahead of schedule (if you are expecting to exit the church at 3:45 pm ask the transportation to arrive by 3:30)
- Contact information (driver name and cell phone)
- What’s included with your limo or party bus (bar, ice, glassware, music, etc.)
- Taxes and gratuities
- If using a family member or friend make sure they understand their responsibility as an alcohol free, designated driver.
This takes planning! So, think about the logistics of your wedding day and how you are going to move from location to location.
If you have questions or if I can help, please leave a comment or email me.